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Event planners have historically always been list makers; creating a checklist for duties and deadlines for their events. However, thanks to recent worldwide attacks, event planners now need to focus on creating a comprehensive safety and security checklist for their events.
I think we can all agree that the safety and security of all in attendance at an event is paramount, now how to create a security checklist for your event? We outline a plan for you.
How to Create a Security Checklist for Your Event
The following are important considerations when making a security checklist for your event, these will help you to be on top of the security detail at your event to best protect all in attendance.
1. Hire trained and skilled security guards. Professional event security will have the knowledge and expertise to implement the safety and security measures necessary to ensure that your event and attendees are as safe as possible. Inquire and insist that the security staff for the event is trained to work in events, and have experience in it.
2. Require that all exhibitors at your event show a photo ID. As the event administrator, you have control over who enters your event. Requiring that a photo ID be shown before admission ensure that the person is who they say they are.
3. Create specialty badges for visitors or guests at your event. Having your guests wear unique and easily identifiable badges at your event tells you that they are meant to be there.
If you find people in questionable areas, or exhibiting odd behavior, you’ll notice that they are not part of the event by their lack of ID badge.
4. Limit the size of bags and/or personal items that are brought into your event. Large purses, backpacks, camera bags, suitcases, etc. should be prohibited unless they are thoroughly checked at the gate by your security crew.
Even event workers such as the catering staff or photographers should have their bags checked before being granted admittance. It is too easy to slip dangerous objects into a bag and walk into an event.
5. Encourage event goers to adhere to safety practices. Something as simple as posting a sign at your event that says “if you see something, say something” is enough to encourage people to report any suspicious behavior or activity.
6. Make sure that emergency exits are clearly marked and clear. All exits from the event space should be clearly marked and clear of anything that may hinder someone from making a quick escape. Additionally, it is wise to point out the exits to event attendees prior to the start of the event.
While preparing for the new safety and security requirements for events may be time consuming, event planners need to be ready and willing to do whatever it takes to ensure a smooth and safe event. There are a number of serious consequences that could result from a lack of proper event security precautions. Use our guide to help you to create a security checklist for your next event that ensures all around safety and security.